“Know Your Client” quick reference of ESC services

ESC Corporate Services is a Licensed Service Provider under contract with the Ministry of Government Services.

Effective December 31, 2008, the New Client Identity & Verification Requirements under By-Law 7.1 introduced by The Law Society of Upper Canada (LSUC) require all lawyers and paralegals to verify the identify of clients (and any 3rd party beneficiary or principal for whom the client acts or represents), whenever they are being retained for legal services.

Below, is our quick reference guide for Corporate searches available in Ontario in order to satisfy the Know Your Client requirements:

Search Description Turn-around
Corporate Profile Report

– uncertified

This report displays current information on the public record for the subject corporation. All active directors and officers are listed. Some historical information, such as amalgamating corporations, where the subject corporation is an amalgamation and name history are included in the report. Minutes
Corporate Profile Report

– certified

As above – certified Minutes
Corporate Document List

– uncertified

This report identifies all documents filed by the corporation since June 27, 1992 forward. Where the information has been recorded in ONBIS, the report also identifies the name of the person authorizing the filing of a document filed under the Corporations Information Act. Minutes
Corporate Profile Report

– certified

As above – certified Minutes
Corporate Business Names List

– uncertified

This report provides all business names and registration dates (new/renewal) filed by the corporation within the last five years. The list includes the Business Identification Number (BIN), the registration and the expiry date. Note: if you require more information on the business registration such as the status, address and the activity of the business, please order a Current Business Names Report through Business Access at http://www.eservicecorp.ca. Minutes
Corporate Business Names List

– certified

As above – certified Minutes
Corporation Point in Time Report

– uncertified

The Point In Time report displays the information as recorded on the public record as of a specific date since June 27, 1992. Filing dates must be obtained from the Document List. This report includes all active officers and directors up to and including the date of the report. It also lists any officers or directors reported as ceased by the specific document filed on the date of the report. Minutes
Corporation Point in Time Report

– certified

As above – certified Minutes
Certificate of Status Certificate of Status provides the current status of the corporation. The Certificate confirms the status of the corporation only on the date ordered. To confirm prior existence, it is recommended that a Corporation Point In Time Report of other searches be conducted. Minutes
Certificate of Non-filing This Certificate is issued based on information recorded on the ONBIS on or after June 27, 1992 when a corporation has not filed under the Corporations Information Act. Additional historical information may exist on the Companies and Personal Property Security Branch corporate microfiche. Minutes
Certificate of No Record This Certificate is issued if there is no record of the corporation in the ONBIS system. Minutes
Statement of No Record A Statement of No Record is issued where there is no record of a corporation on the ONBIS system. Minutes
Microfiche – uncertified This is designed for clients who have a Microfiche Reader and will make their own copies. ESC will send the actual Ontario Corporate Microfiche. This is part of the official public record and provides incorporating and amending documents. It does not provide a complete and current record. The Ontario Corporate Microfiche contains the following:

  • All Articles, all Notices prior to January 1, 1995
  • All documents filed prior to June 27, 1992
  • All Notices of Dissolution from the Corporate Tax Branch prior to March 1, 2004.
3-5 business days

Contact us for more infomation and experience the excellence of our customer service:

Toll free number: 1.800.668.8208  
Office telephone number : 416.595.7177      
Fax: 416.595.1268
Email: searchandreg@eservicecorp.ca

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